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Boardable Meeting Management

Board Meeting Management for Nonprofits

Run every board meeting from one organized, integrated workspace

Boardable’s Meeting Management brings everything your nonprofit needs for effective meetings into one place. Plan agendas, schedule sessions, send invites, publish materials, capture minutes, and keep records organized—without hopping between tools. From the first scheduling poll to the final signed minutes, Boardable keeps every step structured, compliant, and easy to manage.

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Feature Highlights

Take the Chaos Out of Scheduling and Invitations

No more juggling calendar links, endless email threads, and “Does this time work?” messages. Boardable’s meeting management software gives you a clean, repeatable scheduling workflow built for boards.

  • Offer Flexible Times with Scheduling Polls

    Propose multiple date and time options, collect availability from board members, and confirm the best time in just a few clicks—directly from the meeting workspace.

  • Send Consistent Calendar Invites and Updates

    Automatically send calendar invites that include meeting details and a direct link to the meeting page. When details change, Boardable updates invitations and keeps everyone aligned.

  • Manage Invitees, Guests, and Roles in One Place

    Add board members, staff, and guests; assign roles (like admin, member, observer); and control who can see what—all from the same meeting page.

  • Keep Everyone on Track With Timely Reminders

    Set automated reminders to nudge attendees before the meeting so they don’t miss materials, pre-work, or last-minute updates.

  • Make Recurring Meetings Easy to Maintain

    Clone and configure recurring meetings (monthly, quarterly, committee series) so your calendar stays consistent and your prep time stays manageable.

See Boardable in Action

See Readiness & Engagement With the the Meeting Engagement Dashboard

You shouldn’t have to guess whether your board is prepared.

  • Monitor Prep Activity at a Glance

    Get an at-a-glance view into RSVP status, document views, and other engagement signals for each meeting. Spot potential gaps in preparation early so you can follow up before discussion time is wasted.

  • Identify Who May Need Extra Support

    Quickly see which members consistently miss materials, respond late, or struggle to stay engaged—and use that insight to provide targeted support, reminders, or pre-reads.

  • Turn Data Into Stronger Meetings Over Time

    As you run more meetings, engagement data helps you refine your structure—adjusting agenda length, materials, and timing to match how your board actually works. That means more productive conversations and fewer “could’ve been an email” meetings.

Record Keeping That Keeps Your Audit-Ready

Nonprofit boards are expected to maintain clean, accessible records of every meeting.

Centralize Minutes, Summaries, and Attendance

Draft, edit, and publish minutes from the meeting page. Track who attended, who was excused, and who was absent—all stored alongside agendas and attachments for a complete, contextual record.

Turn Meetings Into Compliance-Ready Archives

Once a meeting is complete, keep agendas, minutes, board packets, and supporting docs organized and easily searchable— reference past votes, decisions, and actions in minutes instead of hours.

Share What Matters With the Right Stakeholders

Need to share select materials publicly or with non-board stakeholders? Publish approved agendas and minutes to your Public Site or provide Easy Access links without compromising control over sensitive information.

Reduce Manual Work with AI-Powered Summaries

For eligible plans, Boardable AI can help generate meeting summaries and key takeaways after virtual sessions—so administrators spend less time on documentation and more time supporting the board’s most important work.

Meeting Management Built for Nonprofit Boards

Boardable is purpose-built for nonprofit organizations that answer to a mission, a community, and a governing body—not shareholders.

  • Designed for Busy Nonprofit Boards

    Make it easy for board members to find what they need, when they need it—on desktop or mobile—without adding complexity to their already full schedules.

  • Align Leadership Around the Same Source of Truth

    From CEOs and executives to administrators and committee chairs, everyone sees the same structured meeting information, timelines, and follow-ups. That alignment builds trust and speeds decision-making.

  • Save Time and Reduce Administrative Load

    Templates, reusable agendas, recurring meetings, and integrated record keeping dramatically cut prep time so staff can focus more on governance and strategy—not logistics.

FAQs

Meeting Management Frequently Asked Questions

What is board meeting management software?

Meeting management software helps you plan, schedule, run and follow up on meeting in one place. Boardable’s Meeting Management tools bring together scheduling, agendas, materials, minutes, tasks, and engagement insights so nothing gets lost between tools or email threads.

How is Boardable’s meeting management different from a basic calendar?

Calendars can show you when a meeting is happening—but they don’t manage agendas, materials, RSVPs, minutes, and follow-up tasks. Boardable combines those needs into one structured workflow explicitly built for nonprofit boards.

Can Boardable manage recurring board and committee meetings?

Yes. You can create and manage recurring meetings for your board, committees, and task forces. Each series can reuse agendas, documents, and structure while still giving you control over individual dates and materials.

How does Boardable support record keeping and compliance?

Boardable centralizes agendas, minutes, attendance, and supporting documents for each meeting so you have a complete history of board decisions. Public Site and Easy Access options also support organizations with transparency and open-meeting requirements.

Does Meeting Management integrate with other Boardable features?

Yes. Meeting Management works seamlessly with Agenda Builder, Minutes Maker, Document Center, Boardable Video, and Task Manager—so you can prepare, meet, and follow up without leaving the platform.

Ready to Modernize Your Board Meetings?

Your time is valuable. Let us show you how Boardable’s meeting management software can help your board stay organized, prepared, and accountable in every meeting.

Schedule Your Free Demo

Free Resources for Nonprofit Professionals

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