How BBBSA Utilizes Boardable As A Single Source of Truth

History

Big Brothers Big Sisters of America started in 1904 when a New York City court clerk started seeing more and more young boys come through his courtroom. The court clerk recognized that adults could help many of these kids stay out of trouble, and with that, he went out to find volunteers. 100+ years later there are approximately 245 agencies around the country serving the youth through mentorship.

Daleska Siroki joined the Big Brothers Big Sisters of America team in August 2017. Her role at Big Brothers Big Sisters of America (BBBSA) is to serve as the Executive Assistant to CFO, Tim Midkiff. It can be a daunting job running board operations for the nation’s largest volunteer-supported mentoring network. As Executive Assistant to not only the CFO but also the CDO, Daleska Siroki has managed the execution and operation of the organization’s board meetings.

Challenge

With 18 full-time board members – many of whom are CEOs and leaders of some of the country’s largest organizations – organizing and executing in-person board meetings was challenging at times. The committees and the entire board meet three times a year, typically in February, June, and October. While their February and October meetings were in Tampa, the June meeting is held during the national conference which travels every year.

BBBSA was ready to make the shift to virtual board meetings after trying to always coordinate travel schedules. It wasn’t long after a few virtual board meetings that had a time-consuming process, the BBBSA CFO, CTO, and a few others started looking for a digital platform to make the process easier.

Solution

The team was looking for a budget-appropriate option that provided them with the solutions they needed – namely an efficient way to create and share board books with the team. Then, BBBSA’s CFO was recommended Boardable by a nonprofit partner out west.

Today’s Operations 

Along with most industries, BBBSA had to shift to a virtual world because of the pandemic. By implementing Boardable in early 2020, BBBSA was ahead of the curve. They have quickly adapted to the Boardable-driven board meeting process, and it made the switch to fully virtual board meetings effortless. With Boardable in place, we were able to have a single source of truth and information for all board-related content, including board books.

Additional benefits of Boardable that the BBBSA board has seen include:

• A cost-savings from not needing to print, bind, and ship board books
• Time savings from not having to manually QA and go back and edit reports if necessary
• The ability to change things in real-time in Boardable
• Having access to all documentation and contents in a single place

The agenda builder is a feature that has been very helpful, says Siroki. Previously, we were sending out agendas in a Word document. The slightest change meant revising and resending, often multiple times. Boardable is much more flexible. We found a template we liked and can input the agenda items directly. The times are included as well so everyone knows exactly how many minutes they have for each item.

From the first meeting in February, the BBBSA board realized how Boardable increased the efficiency, ease, and cost-effectiveness of board meetings. Siroki says Boardable has been incredibly user-friendly, easy to use, and great for our time. We are very appreciative of the support team and how responsive they’ve been.

Schedule Your Free Demo